Sport & Fitness

Trainer and Instructor Schedules

Each trainer gets their own weekly schedule. A lead instructor teaches Monday/Wednesday/Friday mornings. A part-time PT only works Tuesday/Thursday evenings. The system doesn't double-book anyone.

• Individual weekly schedules — set different hours for each trainer, instructor, or coach
• Days off management — block vacations, holidays, or sick leave instantly
• Customer-facing trainer selection — clients pick their preferred trainer when booking

Physical, Online, and Home Service Locations

You might run classes from a main studio, a secondary location, offer virtual sessions via Zoom, or send trainers to client homes. Opencals supports three location types: physical (your studio address), online (video calls with auto-generated meeting links), or home service (trainer travels to client).

Each location has its own hours. A customer selects the location first, then sees trainers and class times available at that location only.

• Physical locations — gyms, studios, CrossFit boxes with specific addresses
• Online services — Zoom or Google Meet classes, automatic meeting links per booking
• Home/personal training — trainer travels to client, no fixed location

Weekly Class Schedules (Beta)

Recurring sessions let you create a standing weekly schedule. A yoga studio runs the same classes every week: "Hot Yoga" at 6pm Mondays/Thursdays, "Restorative" at 9am Saturdays. Clients book individual sessions or commit to a package.

• Weekly recurrence rules — set classes that repeat every week, excluding specific dates
• Session packages — prepaid bundles of class credits
• Conflict-free scheduling — the system prevents double-booking the same room or trainer

Group Class Capacity Management

A spin studio holds 20 riders per class. A CrossFit box runs 12-person group sessions. You set the max capacity, and Opencals enforces it. When slots fill, customers can't book — or they join a waitlist.

• Set max attendees per class — define capacity per session or service
• Revenue scales with space — more people per hour = more revenue per location
• Class types mix freely — group yoga, group PT (if one trainer leads 4 people), individual PT, all on the same schedule

Slot Intervals and Buffer Times

A pilates studio books 45-minute classes every 15 minutes (overlapping with different instructors). A personal trainer needs 15 minutes between back-to-back PT sessions for notes and water. You control it all.

• Slot intervals — offer 10, 15, 20, 30, or 60-minute time blocks
• Buffer times — automatic gap between appointments for cleanup or prep
• Non-recurring schedules — seasonal offerings like "summer outdoor boot camps" (June–August only)